SCIENTIFIC COMPANY KOLIBRI LLC – Privacy Policy

 

GENERAL DATA PROTECTION REGULATORY (GDPR) COMPLIANCE WHITE PAPER

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CONTENTS

CLAUSE

  1. Important information and who we are
  2. The data we collect about you
  3. Accessing features in individual’s phone
  4. How is your personal data collected?
  5. How we use your personal data
  6. Disclosures of your personal data
  7. Data security
  8. Data retention
  9. Your legal rights

Medical Device for Automatic Noninvasive Health Screening Diagnostics based on the Analysis of Thermodynamic parameters realized under commercial names:

Analyzer of non-invasive AMP blood formula

Noninvasive Hemogram Analyzer AMP

Automatic Noninvasive Express Screening Analyzer ANESA

Medical device for diagnostics DiaMedScan

Dispositivo de Ayuda al Diagnóstico y Analizador No Invasivo DAD-ANI

Noninvasive Hemogram Analyzer AMP-PC

Automatic Noninvasive Express Screening Analyzer ANESA Model-19

Noninvasive Hemogram Analyzer AMP Model-19

Dispositivo de Ayuda al Diagnóstico y Analizador No Invasivo DAD-ANI Model-19

Shock Wave Therapy Device StarDevice

Shock Wave Therapy Device StarDevice-PC

Low Intensity VHF-UHF Therapy Apparatus BIOL

Personal Screening System KOLIBRI

(Hereinafter MD)

 

Introduction

Welcome to SC KOLIBRI LLC privacy policy.

We are developing a new version of MD. This medical device will be managed through a mobile application and a personal account on the KOLIBRI platform.

This WEB resource and KOLIBRI platform is owned by SC KOLIBRI LLC Limited (Registration number: 44086930), with registration address: build.8A, provulok Kinnyi, Kharkiv 61001, Ukraine, Tel. +38913011110

email: info@kolibri.one. SC KOLIBRI LLC is responsible for all collected by personal data.

SC KOLIBRI LLC respects your privacy and is committed to protecting your personal data. This privacy policy will inform you as to how we look after your personal data when you visit and use our platform (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.

This privacy policy is provided in a layered format so you can click through to the specific areas set out below. Please also use the Glossary to understand the meaning of some of the terms used in this privacy policy.

 

1. [IMPORTANT INFORMATION AND WHO WE ARE]

2. [THE DATA WE COLLECT ABOUT YOU]

3. [ACCESSING FEATURES IN INDIVIDUAL’S PHONE]

4. [HOW IS YOUR PERSONAL DATA COLLECTED?]

5. [HOW WE USE YOUR PERSONAL DATA]

6. [DISCLOSURES OF YOUR PERSONAL DATA]

7. [DATA SECURITY]

8. [DATA RETENTION]

9. [YOUR LEGAL RIGHTS]

 

  1. Important information and who we are

Purpose of this privacy policy

This privacy policy aims to give you information on how SC KOLIBRI LLC collects and processes your personal data through your use of this platform, including any data you may provide through this app when you register as a user.

This platform is not intended for children and we do not knowingly collect data relating to children.

It is important that you read this privacy policy together with any other privacy policy or fair processing policy we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy policy supplements other notices and privacy policies and is not intended to override them.

Controller

SC KOLIBRI LLC and KOLIBRI platform are the controllers and responsible for your personal data (referred to as "SC KOLIBRI LLC", "we", "us" or "our" in this privacy policy).

We have appointed a data privacy manager who is responsible for overseeing questions in relation to this privacy policy. If you have any questions about this privacy policy, including any requests to exercise your legal rights, please contact the data privacy manager using the details set out below.

Contact details

If you have any questions about this privacy policy or our privacy practices, please contact our data privacy manager in the following ways:

Email address: info@kolibri.one

Postal address: build.8A, provulok Kinnyi, Kharkiv 61001, Ukraine

Telephone number: +38913011110

You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UA supervisory authority for data protection issues. We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

Changes to the privacy policy and your duty to inform us of changes

We keep our privacy policy under regular review.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

Third-party links

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.

  1. The data we collect about you

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

  • Identity Data includes first name, last name, title, date of birth and gender, race.
  • Contact Data includes billing address, email address and telephone numbers.
  • Financial Data includes bank account and payment card details.
  • Screening Record History of health screening results.
  • Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
  • Profile Data includes your username and password, Projects pitched for or agreed by you, your interests, preferences, feedback and survey responses. 
  • Usage Data includes information about how you use our website and KOLIBRI cloud platform.
  • Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties.
  1. Accessing features in individual’s phone:

For an KOLIBRI App and MD App to function properly, the application needs to access certain features on the user’s phone. Prior to accessing necessary features of the phone, a user will be asked permission via KOLIBRI App or MD App to access the features. KOLIBRI App or MD App needs to access the following features:

  • Phone Camera: Necessary to scan QR codes via application.
  • Phone Storage: Necessary to download and install the application.

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy policy.

We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.

If you fail to provide personal data

Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.

  1. How is your personal data collected?

We use different methods to collect data from and about you including through:

  • Direct interactions. You may give us your Identity, Contact, Financial Data and Project Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
  • register on the KOLIBRI or ANESA cloud platform.
  • request marketing to be sent to you;
  • Link your personal account to an account of a doctor for remote monitoring purposes.
  • give us feedback or contact us.
  • Automated technologies or interactions. As you interact with our website, we will automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies and other similar technologies.
  • Contact, Financial and Transaction Data from providers of technical, payment and
  1. How we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  • When an individual registers on a platform.
  • The data is required for the device to conduct screening process.
  • To provide relevant statistics of health screening results over time.
  • The data is required for a doctor when the profile is connected to a doctor’s account for remote monitoring.
  • When customer support is contacted.
  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
  • Where we need to comply with a legal obligation.

Generally, we do not rely on consent as a legal basis for processing your personal data although we will get your consent before sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.

Purposes for which we will use your personal data

Following categories describe what personal data is used for what purposes:

Screening Process: AI algorithms use personal data such as age, gender, race, medical background to personalise the screening test.

Customer Support Contact: When contacting customer support, an agent from SC KOLIBRI LLC may have to access your personal data, including you screening test to provide constructive answers.

Use of platform and screening tests: To improve the usability of the platform, making it more convenient and easier to use.

Using a platform to manage medical equipment operation modes: This will allow remote control of the modes of operation of medical equipment.

Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground, we are relying on to process your personal data where more than one ground has been set out in the table below.

Marketing

We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising. We have established the following personal data control mechanisms:

Promotional offers from us

We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which services and offers may be relevant for you (we call this marketing).

You will receive marketing communications from us if you have requested information from us from us and you have not opted out of receiving that marketing.

Third-party marketing

We will get your express opt-in consent before we share your personal data with any third party for marketing purposes.

Opting out

You can ask us or third parties to stop sending you marketing messages at any time by contacting us at any time.

Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of [a product/service purchase, warranty registration, product/service experience or other transactions.

Cookies

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.

Change of purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

  1. Disclosures of your personal data

We may share your personal data with the parties set out below for the purposes set out in the table [Purposes for which we will use your personal data] above.

  • Doctors (only if you decide to connect your personal account with your doctor’s account).

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

  1. Data security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

  1. Data retention

How long will you use my personal data for?

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.

By law we have to keep basic information (including Contact, Identity, Financial and Transaction Data for years, for example for tax purposes

In some circumstances you can ask us to delete your data: see [your legal rights] below for further information.

In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.

  1. Your legal rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data. Please click on the links below to find out more about these rights:

  • [Request access to your personal data].
  • [Request correction of your personal data].
  • [Request erasure of your personal data].
  • [Object to processing of your personal data].
  • [Request restriction of processing your personal data].
  • [Request transfer of your personal data].
  • [Right to withdraw consent].

If you wish to exercise any of the rights set out above, please contact us.

No fee usually required

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.

Time limit to respond

We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

YOUR LEGAL RIGHTS

You have the right to:

Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.

Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.

Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.

Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios:

  • If you want us to establish the data's accuracy.
  • Where our use of the data is unlawful but you do not want us to erase it.
  • Where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims.
  • You have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.